Handy Tips for Accommodation Booking
Finding accommodation during KYCK can sometimes be daunting for the leaders. The questions are endless and once you answer one question, there are another 5 more to ask!
We’ve asked some experienced KYCKers to give us some advice about how they organise their groups and we’ve compiled the different things that they do. If you have any other ideas or handy hints, please feel free to email us at firstname.lastname@example.org and let us know.
Remember that wherever you stay, you are representing Christians and are ambassadors of KYCK. So please be mindful of how you use the site and be considerate of others. In the past we’ve had complaints of how groups have used the site, which is very unhelpful for others who want to use the sites in the future.
Click HERE for some offsite accommodation options with contact details that might be an option for your group. We’ve also listed some different ideas of accommodation options for you below to get the ideas flowing!
Options & Tips
Staying onsite is the easiest/most convenient one to take BUT there are some obstacles you must overcome! Onsite accommodation books out quite fast as there are limited spots available.
HANDY TIP: Before registrations open, have your list of accommodation sites that you want to book ready in order of preference (this ensures that you aren’t stumped when you find out that the site you wanted is already booked out!)
In 2017, we started our indoor camping option at Clairvaux onsite – imagine indoor camping on carpeted classrooms, with internal showers, toilets and access to a kitchen. It’s slightly better in comfort as you are indoors and you don’t have the hassle of putting up a tent!
HANDY TIP: Another option is to call the local churches or schools and see if they could hire out a room or hall for your group. Depending on the size of your group, you might need to ask some people to help organise the food during KYCK. You will also need to make sure that there are enough cars to transport everyone to and from KYCK.
Not all KYCK groups are large, some of them are under 10 and they are a perfect size to book 1 or 2 houses in Katoomba or surrounding areas. You need to make sure you organise food for your group as no main meals are provided during KYCK. Click here for a list of great offsite accommodation options in the local area.
HANDY TIP: Contact the local real estates, stayz.com, airbnb, bluemountains getaways, and tell them of your requirements for your group. Most groups book 2 houses – 1 for the girls and 1 for the boys. It’s a good idea to make sure that one of the houses you book has a decent sized kitchen so that all the food is cooked in that house and you transport the food over to the others (or you eat at one house and get everyone to come over during meal times). Some groups ask youth group parents to come and cook so that the leaders can attend the conference and not don’t assume that they don’t mind – because some might!
There are a lot of KYCK groups that are quite big and it’s just not logistically possible to hire out houses. For those groups there are some options such as YHA Katoomba, Katoomba Mountain Lodge, Lutanda Mount Victoria, Kihilla Conference Centre. Some of these options will provide food as well as accommodation which will make organising KYCK easier for you. But if you want to save a few dollars, then you can ask for a self-catered option too. Click here for a list of great offsite accommodation options in the local area.
HANDY TIP: If you know other youth groups coming, you could book the accommodation together and share the cooking. Some of these sites might have a minimum booking so this could help too.
This option is great for groups who want a bit of everything – camping, staying in caravans or cabins. Most caravan parks will be able to provide all three options, so everyone is happy! The hard thing about this option is that your group will be spread out a bit, but as long as you have capable leaders you should be fine!
HANDY TIP: Make sure you have some experienced campers in your group to help you set up everything! A designated cooking team might be handy with this option as you might have to coordinate with other groups when you can use the cooking facilities during meal times.